An Employer Identification Number (EIN) is crucial for businesses and individuals who need to handle tax-related matters in the U.S. Whether you are a business owner or an individual applicant, Business Globalizer helps streamline the EIN application process. Here’s a detailed process sequence and turnaround time (TAT) for obtaining an EIN.
Step 1: Determining How You Want to Obtain an EIN
Before applying, an applicant must decide whether they need an EIN for a business or as an individual without forming a company.
2 Scenarios for Getting an EIN & Required Documents:
Scenario 1: Getting an EIN as a Business/Company
Required Documents:
- Company Formation Documents.
- Proof of Residential Address.
- Business Description.
- Signature.
- SSN (if any) or ITIN.
- Personal Identification Document (A clear picture of Passport or other IDs).
- U.S. Mailing Address.
Scenario 2: Getting an EIN as an Individual (Without Forming a U.S. Company)
Required Documents:
- Signature.
- SSN (if any) or ITIN.
- Personal Identification Document (A clear picture of Passport or other IDs).
- U.S. Mailing Address.
Note: To take a clear passport picture, place it on a flat white background under bright, even lighting to avoid shadows. Use a high-resolution camera, hold it steady, ensure no fingers, glare, or reflections are visible, and capture all details clearly without any shadows.
Step 2: Document Verification
Business Globalizer reviews all submitted documents. The client will be notified to provide the correct information if any missing or incorrect documents are found.
Step 3: EIN Application Form (SS-4) Preparation
Once all documents are verified, we proceed with:
Filling out the EIN application form (Form SS-4).
Step 4: Sending the Form for Client’s Physical Signature
The completed EIN application form (SS-4) is sent to the client for a physical signature.
Alternatively, a digital signature may suffice.
Step 5: Client Signs & Returns the Form
The client signs the form and sends it back to Business Globalizer.
Step 6: EIN Application Submission to IRS
The form is faxed to the IRS for processing.
Step 7: IRS Processes the EIN Application
The IRS begins processing the EIN application after receiving the form.
Step 8: EIN Issuance (If Everything Goes Smoothly)
The IRS will issue the EIN after successful processing.
EIN Processing Time: Standard & Exceptional Cases
Standard Processing Time (By Fax)
20-25 business days from the date the IRS receives the form.
Express EIN Timeline (For Urgent Cases)
2 business days (requires an expensive express service fee).
Note: Express EIN is only for SSN holder who has a corporation.
Exceptional Cases Where Processing Can Take Longer (30-45+ Days)
Processing time may be extended due to:
- U.S. Holidays & IRS Rush Seasons.
- High Application Volume.
- Errors in Required Information or Documents.
- Misplaced Documents by the IRS.
- Delays in IRS Internal Processing.
Unexplained Delays in EIN Processing
- Sometimes, despite everything being correct and in order, the IRS simply delays EIN processing without any justification.
- This is common during tax season or periods of high workload at the IRS.
- As a third-party service provider, once the fax is sent, Business Globalizer has no control over IRS processing time or its internal decisions.
Errors in Required Information or Documents That Can Delay EIN Processing
Mistakes in an EIN application can cause significant delays. Here are some common errors and how to avoid them:
1. Incomplete or Incorrect SS-4 Form
Mistake: Missing details, incorrect names, or an incomplete SS-4 form.
Solution: Double-check all information before sending us. Ensure names match passport or business records.
2. Providing Incorrect or Mismatched Documents
Mistake: Submitting a document that doesn’t match IRS requirements.
Solution: Follow the exact document list based on your EIN scenario.
3. Using an Expired or Invalid Identification Document
Mistake: Sending an expired passport or personal ID.
Solution: Provide a valid and clear picture of your identification document.
4. Not Having a U.S. Mailing Address
Mistake: Failing to provide a required U.S. mailing address.
Solution: Ensure you have an eligible U.S. mailing address before applying.
5. Incorrect Business Description or Information
Mistake: Entering a vague or incorrect business description.
Solution: Clearly describe your business activities and structure.
6. Errors in SSN or ITIN (If Applicable)
Mistake: Providing incorrect SSN or ITIN details.
Solution: Ensure SSN or ITIN details are accurate and match IRS records.
Real-World Exceptions
Fastest Case:
Business Globalizer received an EIN from the IRS in just two business days after submitting the application. The IRS faxed it back immediately.
Delayed Case:
A client’s EIN application has been pending for over six months with no updates from the IRS.
Important Disclaimer: Business Globalizer’s Role in the Process
- Business Globalizer facilitates the EIN application process by verifying documents, preparing the application, and submitting it to the IRS. However, once the application is faxed to the IRS, we have no control over their processing timeline or final approval.
- Our support team regularly follows up with the IRS for updates on behalf of our clients, ensuring that any additional information or documents requested by the IRS are promptly provided. However, we cannot guarantee an exact processing time or influence the final outcome.
- Business Globalizer holds no responsibility for any delays, misplaced documents, or additional requirements imposed by the IRS. The final decision and timeline remain solely under IRS control.
How to Contact Us?
- Existing Clients: Reach out to us directly through your dashboard for support.
- New Clients: If you’re looking to form a company, or trying to purchase any other services, contact our support team through the official channels or book a consultation for personalized guidance.
Final Thoughts
The EIN application process requires careful document preparation and submission. While Business Globalizer ensures a smooth and efficient process, external factors like IRS processing delays can sometimes extend the timeline.
Need help applying for an EIN? Business Globalizer is here to assist you at every step!
